Moving School IT to the Cloud
A practical approach for schools moving servers and services to the cloud.
Many schools still run servers in a small room: file storage, ERP, attendance systems and sometimes email. These servers age, fail and require maintenance. Moving to the cloud improves reliability and reduces on-site burden.
Assess current systems
List servers, applications, data volumes and users. Identify which systems are critical and their dependencies.
Choose the right approach
Some systems can move as-is to cloud servers, others can be replaced by cloud-based software, and some may be retired.
Start small
Begin with less critical systems, such as file storage, before moving ERP or exam systems.
Plan connectivity
Ensure the school's internet connection is reliable and has enough bandwidth, with backup options.
Migrate data carefully
Plan data transfers, verify integrity and keep backups until migration is confirmed.
Test with users
Have staff test systems before switching over.
Train staff
Help teachers and administrators understand any changes in how they access systems.
Security and backups
Configure security controls and backups in the cloud environment.
Decommission old servers
Securely wipe and dispose of old hardware.
Ongoing management
Monitor performance, apply updates and review costs regularly.
The bottom line
A planned migration lets schools enjoy the reliability of the cloud without disruption. UbiFi Cloud Campus guides schools through every step.
Learn more about Cloud Campus from UbiFi, or talk to our team.
Cloud-managed campus network and cloud hosting for ERP, LMS and exam platforms — one dashboard for every building and branch campus.
